Association Constitution

Jersey Volleyball Association Constitution

Name

The Association shall be called the “Jersey Volleyball Association”, hereinafter referred to as “the JVA”.

Affiliation

The JVA shall be affiliated to and responsible to the national governing body recognised by the FIVB, namely the English Volleyball Association. All member clubs/teams shall also be affiliated to and responsible to the English Volleyball Association.

Objects of the JVA

• To set out and secure the enforcement of uniform laws of the game of volleyball in the Island of Jersey and to act as the sole legislative and administrative body inJersey.

• To act as may be deemed necessary in the interests of the game of volleyball inJersey.

• To provide a safe environment for members of the JVA to participate in the game of volleyball inJersey.

• To develop the game of volleyball inJerseyby encouraging participation, providing members of the JVA with suitable competition.

• Provide equal opportunities for successful participation by all sections of the community in the game of volleyball

• To implement the policy, which encourages the highest standard of conduct and sportsmanship and discourage the use of illicit drugs and artificial stimulants.

• To produce a Code of Conduct and rules/regulations for the members of the JVA to promote the above.

 

Constitution of the JVA

A President, up to two Vice-Presidents, duly elected officers, Organisations, Clubs and Individual Members – all being duly affiliated.

Annual Subscription

The annual subscription shall be fixed at the Annual General Meeting (“AGM”).

Application for Membership of the JVA

Organisations, clubs, teams and individual members shall complete an Official Affiliation Form each year for membership of the JVA; this is to

be placed in the hands of the League Secretary at, or before, the date set at the AGM.

The Executive Committee shall consider applications for membership after the due date. Clubs may sign their own players prior to the AGM, or a date agreed by the Executive Committee, but may not approach nor sign a player who is affiliated to another organisation, club or team until after that date.

The League Secretary may reject an application for membership to the JVA.

All members of the JVA are entitled to receive a copy of the relevant Code of Conduct and a copy of the JVA constitution.

Officers

The Officers of the JVA shall be a President, two Vice-Presidents, an Honorary General Secretary, a League Secretary and an Honorary Treasurer.

Honorary Life Members

The distinction of Honorary Life Member shall be conferred for special or long service in connection with the game on theIsland. Honorary Life Members are elected by the AGM and shall be entitled to Individual Membership of the Association without payment of an affiliation.

An Honorary Life Member will be subject to the JVA constitution, Code of Conduct and any other rules or regulations as the JVA adopts from time to time.

Executive Committee

• The JVA shall be governed by a Committee, which shall be composed of the Officers of the JVA and a Press Officer, Island Games Council representative and at least three other members. Collectively, these members will be known as the Executive Committee.

• The general management of the JVA shall be vested in the Executive Committee.

• The Executive Committee shall meet at least once every six weeks during the playing season, or within seven days of written notice of a meeting called by an Officer, or within fourteen days of receipt by the Honorary General Secretary of a requisition at the instance of at least two thirds of the JVA.

• The President of the Association shall be Chairperson at each meeting of the Executive Committee, but in his absence the meeting shall elect a Chairperson, preference going to a Vice-President and then an Officer of the Association. No Executive Committee meeting may be

 

 

held unless there is a Quorum of at least five members, of whom at least one must be the President or a Vice-President.

• The majority of votes shall determine every proposal, duly seconded. Each member shall have the right to one vote. The Chairman shall have the option of a casting vote.

• The Executive Committee shall from time to time, delegate certain duties to sub-Committees, which it shall appoint when deemed necessary. The Executive Committee shall elect the members of the sub-Committee and one of their number as Chairperson.

• The Executive Committee shall fulfil the Objects of the JVA to the best of its ability.

• The Executive Committee shall decide all matters relating to the game of volleyball in theIslandas affecting the JVA.

• The Executive shall be empowered to fill any vacancies, which may occur between Annual General Meetings.

 

Complaints & Investigations Procedure

Any member of the JVA who believes that the conduct of another member has breached the Constitution, Code of Conduct, rules/regulations or the Objects of the JVA, or whose conduct has brought the JVA into disrepute, may inform the Executive Committee in writing.

The complaint shall particularise, in the fullest possible terms, the grounds for the complaint and provide evidence (wherever possible) to support such grounds.

A meeting of the Executive Committee shall be held within thirty days of receipt of the written complaint. All parties involved in the complaint will be invited to attend at the meeting and make representations in regard to the complaint.

The Executive Committee shall inform, in writing, the parties to the complaint of its decision within fourteen days of the meeting.

Notification of the complaint resolution will be forwarded to the English Volleyball Association if deemed appropriate in all the circumstances.

Disciplinary Procedure

Where the Executive Committee upholds a complaint, and considers that it is of sufficient severity, it has a right to invoke the disciplinary procedure with immediate effect.

The Committee will have the following options at its disposal under the disciplinary procedure:

(a) Impose a fine where applicable.

(b) Impose a period of suspension for a defined period.

(c) Terminate the membership of the person as outlined in the constitution

The member being fined will be informed in writing of the amount and the date by which it must be paid. All fines will be paid to the Honary Treasurer. Failure to pay the fine will result in further disciplinary options being invoked

Where the Executive Committee consider that a period of suspension is appropriate, the member is suspended from all activities at or on behalf of the JVA and will be ineligible to participate in the affairs of the JVA.

The member shall be informed in writing of the reasons for the suspension and the date from which the suspension shall commence.

The Executive Committee may reinstate the suspended member following the determination of a successful appeal. The Executive Committee shall inform the member in writing of the date from which he/she is reinstated.

The Executive Committee, if deemed appropriate will forward notification of the disciplinary action taken and the outcome of any appeal to the English Volleyball Association.

Appeals Procedure

A member, subject to disciplinary action, may appeal the decision of the Executive Committee.

The appeal must be made in writing to the Executive Committee within fourteen days of the member being notified of the outcome of the disciplinary meeting.

Termination of Membership

The Executive Committee shall have the power to terminate the membership of a member where it is proved that a serious breach of the Constitution, Code of Conduct, rules/regulations, Objects of the JVA, or whose conduct has brought the JVA into disrepute, has taken place.

The individual member shall have the right to be heard by the Executive Committee before a decision is made.

The Executive Committee shall inform the member in writing of any decision to terminate their membership. There shall be a right of appeal, pursuant to the Appeals Procedure.

Notification of the termination of membership will be forwarded to the English Volleyball Association.

Annual General Meeting

The AGM shall be held no later than 31st August.

In order to hold a valid meeting, a quorum of no less than 15 members must be present at the AGM.

The Agenda shall be as follows:

i. Apologies

ii. Minutes of the previous AGM

iii. Matters Arising

iv. Reading of the Annual Report

v. Presentation of Accounts and Balance Sheet

vi. Election of Honorary Life Members

vii. Alterations to Rules

viii. Election of Officers

ix. To Fix the Annual Subscription

x. Any Other Business

At least thirty days notice in writing shall be given to all members of the Executive Committee’s intention to hold an AGM. The notice shall specify the place, date and time of the AGM. Attached to the notice shall be an Agenda.

Voting at an AGM shall be restricted to members whose subscriptions have been paid in full or who are honary life members.

Decisions at the AGM shall be taken by a simple majority of those members present and entitled to vote. No member shall be able to represent an absent member at the AGM. Motions for such decisions having been proposed and seconded.

Every team entering the Mens, Ladies and Mixed League requires a returnable deposit of £50. The deposit will be forfeited should two members of each team at the AGM not represent a team.

Extra-Ordinary General Meeting

The Executive Committee or at least ten members may call an EGM.

In order to hold a valid meeting, a quorum of no less than 15 members must be present at the EGM.

At least fourteen days notice in writing shall be given to all members of the intention to hold an EGM. The notice shall specify the place, date and time of the EGM and shall state the business to be discussed.

Only the business specified in the notice convening the meeting shall be discussed.

Voting at an EGM shall be restricted to members whose subscriptions have been paid in full or who are honary life members.

Decisions at the EGM shall be taken by a simple majority of those members present and entitled to vote. No member shall be able to represent an absent member at the AGM. Motions for such decisions having been proposed and seconded.

Special Power

The Executive Committee shall have the power to deal with any matter not specifically provided for in the Constitution, or is one of such urgency as would preclude the calling of an EGM provided that its actions is reported to such a meeting at the earliest opportunity.

 

JVA Constitution PDF Document

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